Caring for severely ill children under 18 years of age
As an employee, you are entitled to full or partial leave with pay if you choose to completely or partially stop working for a period to care for a seriously ill child under 18 years of age. Please note, however, that DTU may restrict the entitlement to leave with pay to one month per child per calendar year. Moreover, DTU may grant additional unpaid leave during the period during which you are entitled to benefits from your local municipality.
The granting of leave is conditional upon your child’s illness being deemed to entail a need for hospitalization or admission to a similar institution for 12 days or more. Treatment or care in the home is comparable with hospitalization if indicated by the child’s needs in connection with the illness.
The requirement for a period of illness of 12 days or more does not apply in the case of hospitalization of children of single parents entitled to the ordinary child and youth benefits (ordinært børnetilskud).
DTU is entitled to apply for reimbursement of benefits in connection with the granting of leave with pay.
What should you do?
If you want to go on full or partial leave with pay, you must contact your immediate manager or the department/unit administration, furnishing all relevant documentation. The department/unit will then contact HR.
Salary seniority and pension contributions
Periods of full or partial leave do not negatively affect your salary seniority in any way, and the usual contributions are made to any contribution-defined pension schemes based on collective agreements or other agreements.
Hospitalization with children under 14 years of age
As an employee, you are entitled to leave with pay for up to five days per child in any 12-month period if you are hospitalized with children living at home and who are under 14 years of age. The same applies if—instead of being hospitalized—children receive outpatient treatment which requires that you accompany them.
If both parents are state employees, the parents’ combined period of leave with pay cannot exceed five days.
What should you do?
If you want to go on full or partial leave with pay, you must contact your immediate manager or the department/unit administration, furnishing all necessary documentation.
Caring for closely connected persons under section 118 of the Danish Act on Social Services
As an employee, you are entitled to leave of absence if, pursuant to section 118 of the Danish Act on Social Services , you are employed by the municipality to care for a closely connected person with substantial and permanent impairment of physical or mental function or serious, chronic, or long-term, including terminal, illness, in this person’s home.
Salary seniority and pension contributions
No salary is paid during such period of absence, and it does not count towards your seniority for salary and pension purposes, including the retirement age of civil servants and other employees with similar pension schemes.
What should you do?
You must contact your immediate manager or the department/unit administration, furnishing all relevant documentation. You are obliged to notify DTU no later than six weeks before the start of any such period of absence. You are also obliged to inform DTU of the duration of the period of absence. DTU must be notified of any changes to the start or duration of your period of absence without undue delay.
Caring for closely connected persons wishing to die at home
As an employee, if you wish to care for a closely connected person who has expressed a wish to die at home, you can apply for a constant care allowance (plejevederlag). You must contact the municipality in which the person in need of care is resident. The municipality will then decide whether the conditions for granting a constant care allowance are met.
As an employee, if you have been granted a constant care allowance to care for a closely connected person wishing to die at home, you are also entitled to full or partial leave with pay during the same period.
The entitlement to the constant care allowance ceases on termination of the period of care-giving. Upon the death of the person in need of care, the entitlement to the constant care allowance is retained for up to 14 days after the person’s death. The short-term hospitalization etc. of the person in need of care does not, in itself, cause the discontinuation of the constant care allowance.
DTU pays the difference between the constant care allowance and your usual salary during your period of leave.
What should you do?
If you want to care for a closely connected person wishing to die at home, you must contact your immediate manager or the department/unit administration, furnishing documentation from the municipality that care leave has been granted. The department/unit will then contact HR.
Salary seniority and pension contributions
Periods of full or partial leave do not negatively affect your salary seniority in any way, and the usual contributions are made to any contribution-defined pension schemes based on collective agreements or other agreements.
APPROVAL AND ENTRY INTO FORCE
The guideline on leave for personal reasons was approved by the Executive Board and considered by the Cooperation and Joint Consultation Committee (HSU) in March 2017. The guideline becomes effective when published on DTU Inside. The guideline has been amended to reflect amendments to the circular following the collective agreement OK18.
REVOCATION AND AMENDMENT
Guidelines on leave for personal reasons may be amended subject to three months’ notice.