Guideline on paid and unpaid leave of absence

Leave of absence must always be agreed with your immediate superior so that you can jointly decide whether the leave will have any consequences for your work commitments at DTU.

All employees are entitled to take paid time off in connection with the following personal circumstances and commitments:

• Medical, dental and blood donation appointments
• Examinations
• Deaths and funerals
• Anniversaries
• Civic duties

Medical, dental and blood donation appointments
You are allowed to take paid time off for medical and dental appointments and to donate blood if the appointments cannot be arranged outside of normal working hours, and if you otherwise try to arrange for being absent at times when it will cause minimal disruption at work. Arrange your leave of absence with your immediate superior.

Examinations
If you are taking a training programme funded or recommended by DTU, you are allowed, subject to agreement with your immediate superior, to take time off to prepare the day before the examination and on the day of the examination itself.

Deaths and funerals
You are allowed to take one day’s paid leave in the event of a death or funeral arrangements in your immediate family.

Anniversaries
In connection with your 25th, 40th and 50th anniversaries, you are entitled to one day of paid leave (this is an optional day of leave, but must be arranged with your immediate superior).

Civic duties
Civic duties are service obligations imposed by public authorities which citizens have a duty to perform.

If the civic duty is remunerated, DTU will grant you unpaid leave. However, you must seek as far as possible to perform the duties outside of normal working hours or by reorganising your work at DTU.

If the civic duties are not remunerated, DTU will grant you paid leave of absence for a number of working hours corresponding as a maximum to your average weekly hours, for 6 weeks per calendar year.

• Examples of remunerated civic duties
  Serving as a member of a district/city council
  
  
• Examples of not remunerated civic duties
  Lay judge or juror
  Polling official
  
  
• Other duties
  Attendance as a witness in court (this is not a civic duty, but as you have an obligation to attend, you will be granted paid leave of absence if you cannot attend as a witness by reorganising your work at DTU.)